Create a Room

Using a Room Outside of Brightspace

All instruc­tors and stu­dents can cre­ate their own Kaltura meet­ing rooms. For instruc­tors, this might be for office hours, while for stu­dents this might be for group work or to con­nect with class­mates. There are a few ways you can cre­ate a room from either NIC Medi­a­Space or from Bright­space. Par­tic­i­pants enter rooms via a shared link.

Rooms can be cre­at­ed by both instruc­tors and stu­dents from the My Rooms menu on NIC Medi­a­Space. These rooms should be cre­at­ed for reg­u­lar­ly used work­spaces (e.g., office hours); they are not linked to a course in Bright­space. Fol­low the steps below to cre­ate a room using this method. *NOTE: You are the own­er of this room and will need to start the meet­ing before oth­ers can join, which is why this method is rec­om­mend­ed for Office Hours.

  1. Nav­i­gate to NIC Medi­a­Space. Click on the user menu in the top right cor­ner and login using your NIC cre­den­tials. Select My Rooms.
  1. Click on +New Room. Type a name for the room (e.g., Office Hours — you can change the name at any time by click­ing the Edit but­ton) and click Add. Share the link to this room with your stu­dents.

A Kaltura Room can be tied direct­ly to a chan­nel, cre­at­ing a per­sis­tent vir­tu­al meet­ing space that any­one with access to the chan­nel can join. This type of room is ide­al for ongo­ing team col­lab­o­ra­tion, depart­ment meet­ings, or infor­mal group dis­cus­sions. *NOTE: Any­one who is an assigned Mod­er­a­tor can start the meeting/launch the room, this is why this method is rec­om­mend­ed for group work.

  1. Nav­i­gate to NIC Medi­a­Space. Click on the user menu in the top right cor­ner and login using your NIC cre­den­tials. Select My Chan­nels.

Click +Cre­ate chan­nel.

  1. Type a name for the chan­nel (e.g., Group Work — you can change the name at any time by using the con­fig­ure set­tings) and select pri­va­cy set­tings. Choose from the list of options.

Enable Kaltura Room and click Cre­ate.

  1. The Chan­nels win­dow opens, show­ing you avail­able chan­nels. Click Go to chan­nel to access the chan­nel you just cre­at­ed.

Click Enter Room.

To add users to your chan­nel click on the 3‑dots Action menu and select Con­fig­ure.

Then select Users from the menu bar and click +Add User. In the pop-up win­dow, type the name of who you want to add, select per­mis­sions and click Add.

If you want to cre­ate a room that is only avail­able dur­ing a sched­uled time, use the +Cre­ate > Meet­ing Room work­flow from either NIC Medi­a­Space or Bright­space. *NOTE: You do have the option to set the room avail­abil­i­ty to Always vs Spe­cif­ic Time Frame. How­ev­er, if a start time is set, the meet­ing can begin auto­mat­i­cal­ly and par­tic­i­pants can join ear­ly (they will wait in the wait­ing room until the mod­er­a­tor arrives). This method is rec­om­mend­ed for inter­nal communications/events where many par­tic­i­pants are expect­ed.

  1. Nav­i­gate to NIC­Me­di­a­Space or Kaltura My Media in Bright­space. Click +Cre­ate and select Meet­ing Room.
  1. Give the Meet­ing Room a name and a descrip­tion and/or tags if need­ed. Enter the Start Time and End Time and decide on the Room Mode (Inter­ac­tive vs. Webi­nar). Click Cre­ate Event.
  1. You’ll be tak­en to the room’s entry page.

If you’re the room own­er, co-edi­tor, or co-pub­lish­er, you can always locate the media entry page for your meet­ing room in My Media or in the loca­tion where it’s pub­lished.