Submitting NIC Grades

There will always be 2 meth­ods for instruc­tors to sub­mit their final grades as list­ed below. Choose ONE method.

1. MyN­IC Employ­ee Self Ser­vice
   • this is through MyN­IC Employ­ee Self-Ser­vice por­tal where instruc­tors man­u­al­ly enter their grades for their course sec­tions
   • Fol­low the steps found in: Enter­ing Grades through Self-Ser­vice — Instruc­tions — PDF Ver­sion
2. Bright­space (NEW!)
   • This is a new ser­vice if you use the grade­book in Bright­space — you can ‘push’ your grades to the NIC Col­league sys­tem from with­in Bright­space (and not have to man­u­al­ly do it)
   • Fol­low the instruc­tions first for releas­ing your grades: Grad­ing — Releas­ing your Final Grades in Bright­space — Instruc­tions — PDF Ver­sion
   • Then push your grades through export­ing: Grad­ing — Export­ing your Grades from Bright­space to Col­league — Instruc­tions — PDF Ver­sion
   • Using this method would mean that you do no need to man­u­al­ly re-enter the grades you are stor­ing in Bright­space into your Employ­ee Self-Ser­vice.

WHAT IS THE DEADLINE TO ENTER MY GRADES?

• Final grades must be entered or export­ed to the stu­dent infor­ma­tion sys­tem (Col­league) with­in sev­en (7) cal­en­dar days after the pub­lished final exam date for your course OR the last day of class for the cours­es that have no final exam.

WHY IS IT IMPORTANT TO SUBMIT GRADES ON TIME?

• Time­ly entry of final grades will help the Reg­is­trar’s Office iden­ti­fy and sup­port stu­dents at risk.
• It is impor­tant that NIC book meet­ings with stu­dents that are in jeop­ardy of being sus­pend­ed as per Pol­i­cy 3–37 Aca­d­e­m­ic Stand­ing and Pro­gres­sion as soon as pos­si­ble.
• When grades are sub­mit­ted late stu­dents move for­ward and buy books and start to attend cours­es in the next term that they are not eli­gi­ble to attend.

WHAT IS THE DIFFERENCE BETWEEN DNC AND INC?

Is you have ques­tion regard­ing North Island College’s Grad­ing Sys­tem please see Pol­i­cy 4–14.  Grades that typ­i­cal­ly cause the most con­fu­sion for fac­ul­ty are DNC and INC — see below:

• DNC (Did Not Com­plete) – this grade is assigned to the stu­dent that does not com­plete required course work; has stopped attend­ing or com­mu­ni­cat­ing with the instruc­tor. These stu­dents have also not for­mal­ly with­drawn from the course by the offi­cial with­draw­al date.
  • “Did Not Com­plete” con­sti­tutes a fail­ing grade and rep­re­sents a 0 GPA.
• INC (Incom­plete) — the stu­dent is unable to com­plete a course in the sched­uled time due to demon­strat­ed excep­tion­al cir­cum­stances. “INC” is a tem­po­rary stand­ing applied to a course for a spec­i­fied peri­od reflect­ed by a spec­i­fied extend­ed end date.
  • Dean/director approval is required for this sta­tus (see below).

Although both a DNC and F grade both rep­re­sent a 0 GPA on the student’s record, it is impor­tant to dis­tin­guish between the two. A DNC indi­cates that the stu­dent stopped attend­ing and didn’t fin­ish the course work; where­as, an F rep­re­sents that the stu­dent com­plet­ed the course work but the assess­ment of the work was less than 50%.

WHAT IF I HAVE EXCEPTIONAL STUDENT CIRCUMSTANCES?

• For those stu­dents that may have excep­tion­al cir­cum­stances  — instruc­tors can apply for an Incom­plete stand­ing (INC).
• The instruc­tor will com­plete the Incom­plete Stand­ing Request form and sub­mit to their dean/director for approval.
• If the dean/director approves, they will sign the form and sub­mit to the Stu­dent Records Office (SRO).
• SRO will add the INC stand­ing and expiry date to the stu­dent record.
• Instruc­tors will either sub­mit a grade change form to SRO (one form must be sub­mit­ted for each grade change) pri­or to the spec­i­fied extend­ed end date or the stand­ing will auto­mat­i­cal­ly change to Did Not Com­plete (DNC).
• INC end date is not nor­mal­ly more than three months.

TELL ME ABOUT STRANGE SITUATIONS?

• Every year we hear about dif­fer­ent excep­tion­al cir­cum­stances for why grades could not be entered for some stu­dents.
• See the inter­nal doc­u­ment from Reg­is­trar email: Grad­ing Sup­port for Strange Sit­u­a­tions RO
• Hope­ful­ly this will guide you in what to do when you don’t think you can grade a stu­dent by the required grade sub­mis­sion dead­line.

QUESTIONS

• If you have any ques­tions regard­ing the grad­ing sys­tem or enter­ing grades into the sys­tem, please reach out to records@nic.bc.ca for sup­port.